This notice is directed to current members of the Brooklyn Bridge Rotary Club.
The board has recommended approval of several changes to the club’s bylaws.
The rationale for each proposed bylaw change accompanies each proposal, as is the wording of the corresponding existing bylaw provision. Some of the changes are merely technical, others more substantive.
Please email Secretary Clover with your vote to accept or reject all revisions (for instance, simply say “accept all” or “reject all”), or specify which specific revisions you accept and which you reject.
Your vote is required no later than Monday, Feb. 3, 2014.
For your reference, a copy of our current bylaws is attached here.
• • •
Explanation: This amendment corrects an error in our ByLaws. Attendance at PETS [Presents-Elect Training Seminar] is a requirement to be president, not a requirement to be President-elect.
Section 3: Original Wording
Section 3 Duties of Officers
a. President. It shall be the duty of the president to preside at meetings of the club and of the Board and to perform other duties as ordinarily pertain to the office of president. President must attend PETS (President-Elect Training Seminar) prior to serving in said office, unless excused from attendance by the District Governor or as otherwise provided for by the District or by RI.
b. President-elect. It shall be the duty of the president-elect to serve as a director and to perform such other duties as may be precribed by the president or the board. President-elect must attend PETS (President Elect Training Seminar) prior to serving in said office.
REVISION 2—Explanation: This amendment clarifies the club’s procedure for accepting and acting upon applications for membership.
Section 9 Original Wording
REVISED WORDING (subsections a. and d. only):
a. The name of a prospective member, proposed by an active member of the club, shall be submitted to the board in writing, through the club secretary, with the name distributed to all members of the board at least seven (7) days prior the board’s consideration of the proposed member’s application. A transferring or former member of another club may be proposed to active membership by the former club. The proposal shall be kept confidential except as otherwise provided in this procedure Section.
d. Within 30 days of the secretary’s submission of the prospective member’s name to the board, the board may approve or disapprove the proposal or vote to defer final action for up to another 30 days.
REVISION 3—Explanation: This amendment would add flexibility to the scheduling of regular monthly board meetings; it also defines “due notice.”
Section 2 Original Wording
REVISED (Section 3b only)—
b. Regular meetings of the board shall be the first Thursday of each month
. held once a month at a time and place set by the board; members shall be notified by email at least seven (7) days prior each regular monthly board meeting. Special meetings of the board shall be called by the President whenever deemed necessary, or upon the request of two (2) directors, due notice have been given. ; board members shall be given at least 24 hours notice of such special meetings. A majority of the directors shall constitue a quorum of the board.
Explanation: This amendment would add flexibility to the scheduling of our regular weekly meetings.
Article 8 Original Wording
a. This club shall hold a regular meeting once each week on a day and at a time and place set by the board.
b. Cancellation. The board may cancel a regular meeting if it fails on a during the week of a legal holiday, including a commonly recognized holiday, or in case of the death of a club member, or an epidemic or of a disaster affecting the whole community, or of an armed conflict in the community which endangers the lives of the club members. The board may cancel not more than four regular meetings in a year for causes not otherwise specified herein.
Explanation: This amendment would clarify the tenure of committee members, replacing vagueness with certainty.
Section 2 Original Wording
When feasible, committee members shall be appointed to the same committee for three years to ensure consistency. The President-Elect is responsible for appointing committee members to fill vacancies, appointing committee chairs and conducting planning meetings prior to the start of the year in office. All committee appointments expire at the conclusion of the Rotary year (June 30th). It is recommended that the each committee chair have previous experience as a member of the committee. and that, when feasible, committee members shall be reappointed to serve in three consecutive Rotary years.
Explanation: Changes the date by which dues must be established, and clarifies the status of meals.
Article 13 Original Wording
Section 2 The annual membership dues shall be set by the board of directors not later than June 1st, one month prior to the start of the Rotary year in which the dues would be effective. If the board does not set new dues by June 1st, the dues in effect on June 1st will remain in effect for the new Rotary year that begins on July 1st. Dues shall be payable in full on July 1, except that the board of directors may at any time create one or more payment schedules to allow members to fulfill their July 1st obligation during the Rotary year. A portion of each member’s dues payment shall be applied to RI dues, district dues, and the RI official magazine subscription. Annual dues shall be pro-rated on a monthly basis for members whose membership is approved by the board on or after October 1st, with the prorating calculated as of the first day of the month in which the new membership is approved by the board.
[NEW] Section 3 Membership dues do not include payment for meals or any other events. The board of directors may at any time establish required payments for meals and other events.